Corporate Relocation Guide: Do’s and Don'ts

Moving your business isn’t just about packing boxes and changing addresses—it’s a strategic move that impacts operations, logistics, employee productivity and customer service. Whether you’re moving across town or to a different state, proper planning and the right partner - like Relocation Pros- makes all the difference. In this guide we’ll walk you through the must-do’s and don’ts every business should follow.

Do: Plan Ahead

Corporate relocation is a big job that requires advance planning. Start your move 3-6 months in advance—longer for larger offices or warehouses. Early planning minimizes disruption and allows you to book commercial movers, permits and 3PL solutions.

Create a timeline that includes departmental responsibilities, IT infrastructure transfer and workspace design for your new location.

Don’t: Underestimate Downtime

Many businesses don’t fully calculate the cost of lost productivity during a move. Even a few hours of downtime can impact client communication, project timelines and revenue.

Failing to plan for continuity may delay opening at your new site. Consider hybrid work setups, phased relocations or expedited shipping for critical items to minimize disruption during your transition.

Do: Choose a Specialized Commercial Mover

Office relocations involve more than just moving desks. You’ll need professionals who understand data center relocations, server room transfers and safe equipment handling.

Partner with a commercial mover that offers full service solutions like packing, IT disconnect/reconnect and asset management. Check out our full list of Services designed for corporate clients across various industries.

Don’t: Leave IT and Data Security to the Last Minute

Underestimating IT relocation is one of the biggest business move mistakes. Moving servers, routers and cloud backup systems improperly could result in data loss or compliance violations.

Schedule IT relocation tasks well in advance and coordinate with both internal IT teams and your moving provider to maintain business continuity. We specialize in secure IT asset handling across all Service Areas.

Do: Assign a Move Coordinator or Project Manager

Assign a dedicated project manager to avoid crossed wires, duplicate efforts or critical oversights. This person will oversee timelines, vendor communications and internal responsibilities. They’ll be the single source of truth throughout the entire move. From scheduling to asset tracking to logistics on moving day, a move manager will make your relocation run like clockwork.

Don’t: Forget Employee Communication and Support

Your employees need time to adjust—especially when changes affect their commute, workflow or department layout. Failing to communicate clearly can increase stress, drop morale and reduce productivity.

Share timelines, building access details, parking info and expectations early. Offer support like FAQ guides, digital updates or even tours of the new facility to engage employees.

Do: Conduct a Pre-Move and Post-Move Audit

Conducting audits before and after your move protects your assets and ensures business readiness. Pre-move create a full inventory of furniture, electronics, servers and sensitive materials. Post-move verify that utilities, internet, security and all systems are functional before employees return. Our downloadable Moving Checklist helps you step by step.

Don’t: DIY Specialized Services Like Asset Disposal

Corporate relocation isn’t the time to cut corners. Handling e-waste, outdated tech or heavy industrial equipment internally can lead to injury, legal issues or improper disposal.

Instead trust professional movers for services like equipment breakdown, e-waste recycling and warehouse decommissioning. At Relocation Pros our About Us page outlines our industry certifications and specialized disposal protocols.

Bonus Tips for a Smooth Corporate Move

• Back up all data before disconnecting IT systems.
• Color code boxes by department or floor.
• Reserve elevators and loading docks in both locations.
• Update business licenses and address with vendors.
• Arrange signage, telecom setup and emergency contacts at the new site.

Need faster solutions for specific departments or project deadlines? Ask us about expedited shipping for critical files, tools or hardware.

How Relocation Pros Helps With Corporate Moves

We specialize in nationwide corporate relocation services that prioritize speed, safety and strategy. Whether you’re upgrading your space in Philadelphia, downsizing your office in Miami, or expanding to Atlanta, we offer scalable moving solutions for your business.

Our experienced project managers will handle every detail—from scheduling to final installation—so your team can focus on business.View all Service Areas and see why companies choose us for IT moves, packing and warehouse to office relocations.

Bottom Line: Move With Confidence, Not Regrets

Corporate moves are big deals that require expertise, precision and planning. Follow these do’s and don’ts and you’ll protect your assets, maintain productivity and thrive in your new space. Work with professionals like Relocation Pros and avoid the mistakes. Ready to plan your next corporate move? Start here, contact us today.